Spot Checks

Spot Checks

Purpose

This page captures quick in-process verification checks so supervisors can confirm controls are being followed during production.

Prerequisites

  • Active cook-chill processes should exist.
  • Check criteria should be defined by SOP.
  • Users must have access to perform and record checks.

Main Actions

  • Create spot check entries for active processes.
  • Record observed values and pass/fail outcomes.
  • Add comments or follow-up notes.
  • Escalate failed checks for corrective action.

Field/Status Reference

  • Check Time: When the spot check was performed.
  • Process Link: Related cook-chill process record.
  • Observed Result: Measured or observed control value.
  • Outcome: Pass/fail or compliant/non-compliant state.
  • Reviewer Notes: Extra context for findings.

Workflow

  1. Select the active process to verify.
  2. Perform the defined check.
  3. Record result and outcome immediately.
  4. Add notes and evidence for exceptions.
  5. Escalate failed checks and confirm follow-up.

Connections

  • Supports quality assurance for Cook Chill Processes.
  • Failed checks can trigger corrective and incident workflows.
  • Spot check activity can be monitored from Cook Chill Hub.

Common Mistakes

  • Performing checks but logging them later from memory.
  • Marking pass without recording measured values.
  • Missing escalation on repeated failed outcomes.

Troubleshooting

  • If checks cannot be created, verify process is active and permissions are correct.
  • If outcomes are inconsistent, align team on pass/fail criteria.
  • If records are hard to find, standardize naming and filtering usage.

Quick Tips

  • Use consistent check intervals across shifts.
  • Add concise notes only when they help explain a result.
  • Prioritize immediate follow-up on failed checks.